Departmental Secretary

The key responsibility of the departmental secretary is to enhance effectiveness by providing information management support.:

Other responsibilities includes:

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting documents.
• Organizes work by reading and routing correspondence; collecting information; initiating communications.
• Maintains department schedule by maintaining calendars for the department personnel; arranging meetings, conferences, and travel.
• Maintains students and staff confidence and protects operations by keeping information confidential.
• Prepares reports by collecting information.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Keeps equipment operational by following manufacturer instructions and established procedures.
• Provides historical reference by utilizing filing and retrieval systems.
• Maintains technical knowledge by attending educational workshops; reading secretarial publications.
• Contributes to team effort by accomplishing related results as required.