The key responsibility of the departmental secretary is to enhance effectiveness by providing
information management support.:
Other responsibilities includes:
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and
transmitting documents.
Organizes work by reading and routing correspondence; collecting information; initiating
communications.
Maintains department schedule by maintaining calendars for the department personnel; arranging
meetings, conferences, and travel.
Maintains students and staff confidence and protects operations by keeping information confidential.
Prepares reports by collecting information.
Maintains office supplies inventory by checking stock to determine inventory level;
anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Keeps equipment operational by following manufacturer instructions and established procedures.
Provides historical reference by utilizing filing and retrieval systems.
Maintains technical knowledge by attending educational workshops; reading secretarial publications.
Contributes to team effort by accomplishing related results as required.